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Business Rekeying & Key Control: Knowing Exactly Who Can Open Your Doors

Key control is the unglamorous system that decides whether your business locks mean anything. How rekeying at turnover works, and how to keep a key list you can trust.

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The problem: keys drift

Every business hands out keys with the best intentions — and then people change roles, change jobs, and lose track. Within a few years, most businesses honestly can’t say how many copies of their front-door key exist. Rekeying resets that count to a number you choose.

The trigger moments are consistent: an employee with a key leaves, a tenant turns over, a key is lost, or a contractor relationship ends. Each one is a rekey moment for exactly the doors that key opened.

Business Rekeying & Key Control: Knowing Exactly Who Can Open Your Doors

A key control routine that sticks

Keep a written key list: which doors, how many copies, who holds each. Rekey at every key-holder departure — no exceptions, no ‘we trust them’ carve-outs, because the risk isn’t the person, it’s the copies you can’t see.

For multi-door businesses, a master key system makes turnover cheaper: one cylinder change re-secures a suite without touching the rest of the building.

When keypad beats keys

If your door count is small but your staff churn is high, per-person keypad codes remove the physical key from the equation entirely. Codes are issued, changed and retired individually — see keypad installation.

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Commercial · Key Control — Questions

Straight answers.

An employee quit and didn’t return their key. What do we do?

Rekey every door that key opened, the same week. It’s a small job and it closes the question completely.

We have six doors and four managers. Can keys be tiered?

Yes — that’s a master key system: managers open everything, staff open only their doors.

How often should a business rekey?

At every key-holder change, plus whenever a key is unaccounted for. There’s no calendar rule — it’s event-driven.

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